Transfer of Intellectual Property

Discussion about the European Association of EuroBillTrackers

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Nerzhul
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Transfer of Intellectual Property

Postby Nerzhul » Thu Aug 28, 2008 10:12 am

[note: for logo-related matters, please also have a look at its own topic]

Dear Trackers,

I'd like to give you an overview how the Association will handle intellectual property (IP) in future. EBT needs to hold the proper rights for existing content as well as future contributions.

Overview

We will use the existing licensing agreements from the Apache Foundation (AF) as templates. The circumstances and needs of the Apache project are very similar to ours, so the license/contributor agreement used by the AF will be suitable for EBT with little modifications.

The agreements used by AF grant their foundation full rights to the code/contributions, e.g. the right to use, modify, protect and distribute all contributions, even in commercial context. The granted usage rights are non-revocable and free of charge.

The contributor still remains the owner of his/her contributions though and is free to use his property as he/she sees fit. For example if you create a flag for EBT you're still allowed to use this image on your own website.

For details please see the exact wording of the agreements.

The big advantage of this approach is that the templates used by the Apache Foundation are thoroughly legally checked and "battle proven". We don't have to come up with our own wording and check it for possible loopholes again and again.

The agreements can be found online at http://eurobilltracker.com/license/software-grant.txt (for existing code/IP currently used by EBT) and http://eurobilltracker.com/license/icla.txt (for future contributions/contributors).

For comparison you can find the templates upon which these agreements are based here and here. The modifications are only cosmetical, i.e. we replaced "Apache Foundation" with "European Association of Eurobilltrackers" and updated the contact information.

Transfer of existing IP

We are using the software-grant agreement for all existing IP currently in use by EBT. This includes code, images, data structures, translations and coordinates.

Please note that note data is not affected at all by this. It remains the property of the user which entered it so we don't need any licensing agreements.

All three administrators of EBT (Philippe, Anssi and Marko) have already signed the software-grant agreement, so EBT is on very stable grounds. It already has full usage rights for most parts of its source code, design and internal structure.

Now we just need to collect usage rights for the remaining IP to be on the safe side. In the next weeks we will try to get in contact with each individual who has contributed to EBT in the past 6 years, i.e. all plotters, translators etc, and ask for permission to continue using their work. (Meanwhile, we assume it's ok with them like it has been in the past years and sneakily use their IP without written permission ;-) )

All past contributors should fill out the software-grant.txt license. Please do not forget to sign the document and list your contributions at the end.

You can either send the document by letter to the president of the Association (please ask by PM the address where to send your documents) or a scan to the email address (association@eurobilltracker.com)

Future contributions

Before we can accept contributions in future we kindly ask our users to fill out the ICLA (individual contributor license agreement) and send it back to us. This agreement grants EBT full usage rights to newly submitted IP.

This will mainly affect the Web Dev, Technical Maintenance and probably the communication Working Groups. You only have to sign the ICLA once even if you contribute to different WGs.

Translations and plotting can be handled less bureacratically. Users will have to confirm that they grant EBT full usage rights upon logging in to the web tools. This will work the same way you accept other agreements e.g. when shopping online or installing software, probably through a checkbox.

Thank you,
Nerzhul
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wisi
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Re: Transfer of Intellectual Property

Postby wisi » Fri Aug 29, 2008 8:37 pm

Where should we place our agreements? Do you need them on paper? Or a scan? Or via fax? (Number?)

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Re: Transfer of Intellectual Property

Postby klapotec » Fri Aug 29, 2008 9:13 pm

Nerzhul wrote:All past contributors should fill out the software-grant.txt license. Please do not forget to sign the document and list your contributions at the end.

Hmm, if I don't know exactly what I have contributed, should I just write something general?

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Phaseolus
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Re: Transfer of Intellectual Property

Postby Phaseolus » Fri Aug 29, 2008 9:18 pm

wisi wrote:Where should we place our agreements? Do you need them on paper? Or a scan? Or via fax? (Number?)


please send it to the email address of the association
Ceci est une signature.

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Re: Transfer of Intellectual Property

Postby wisi » Sat Aug 30, 2008 3:00 pm

Phaseolus wrote:please send it to the email address of the association

Is it valid without a real signature? Or do you mean send a scan via email?

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Re: Transfer of Intellectual Property

Postby Phaseolus » Sat Aug 30, 2008 3:20 pm

I made a mistake : I would really prefer to have these elements sent by mail to the postal address of the Association.
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Nerzhul
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Re: Transfer of Intellectual Property

Postby Nerzhul » Wed Sep 03, 2008 11:08 am

klapotec wrote:Hmm, if I don't know exactly what I have contributed, should I just write something general?


For example, yes. Here is the wording of my agreement which I handed over in Lj:

- all code, scripts and images submitted to the EBT subversion system by system user 'nerzhul'
- all data structures residing in the MySQL database created or modified by Marko Schilde
- all texts and translations contributed to the EBT Babel system by EBT user 'Nerzhul' (ID 23615)
- all coordinates contributed to the EBT plotting system by EBT user 'Nerzhul' (ID 23615)

Which should cover pretty much everything ;-)

wisi wrote:Where should we place our agreements? Do you need them on paper? Or a scan? Or via fax? (Number?)


As stated in the original post and the license agreements, you can either send the agreements by mail to the president or a scanned and signed copy by email.
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Re: Transfer of Intellectual Property

Postby bhoeyb » Wed Sep 03, 2008 2:18 pm

I'll post my transfer on paper by de post his evening.


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