S-EBTM10 Florence: general informations

[claudio vda]

S-EBT meeting 2010 in Florence, Italy
Draft of the program (more details will be added in the next weeks)

Friday 23th of July 2010
Pre-meeting: it is probable that many people will arrive in Florence during the afternoon, so we can organize something of unufficial during the evening: a pizza, for example.

Saturday 24th of July 2010
Day dedicated to the visit of the town. A tour will be organized across Florence and its main monuments, the tour will take the whole morning and part of the afternoon. Packed launch.
Evening: social dinner with typical food and wines from Florence and the environnments.

Sunday 25th of July 2010
Day dedicated to the general assembly. The assembly will be organized in the hall of an hotel in the downtown; we will start at 10;00 and we hope to end at 13;00, then we will have a soft launch (buffet) in the same hotel.
The afternoon will be free: banks are closed (alas!), but it will be possible to have shopping or to visit the “Uffizi” museum (prenotation needed)

Monday 26th of July 2010
Post-meeting: if someone would like to enjoy a little bit more Tuscany, we can travel to Pisa (about 1h by train), visiting the leaning tower and its the Middle-Age downtown, having a tipical launch from Pisa and... visit some banks

Petty expenses (updated)
I am sorry, but I forgot IVA (an Italian taxation), now prices are correct

For the meeting
Monuments in Florence + assembly room + badge : 25 E /person
Saturday social dinner: 30 E /person
Buffet launch: 20 E /person
Total: 75 E/ person

For the post meeting
The train to Pisa is 5,70 E
The lunch in Pisa 22 E
Piazza dei Miracoli 8 E

Bank information
In Italy, banks are usually open from Monday to Friday. During the morning they are surely open from 8;30 to 13;00, sometime to 13;20. In the afternoon it may change from bank to bank, but usually it is something like 15;00-17;00.
If you want to go and change money, please have with you an identity document: somewhere is needed (but not everywhere).

[wisi]

I can imagine that the associatio meeting room fee will be paid by the assocation. I will suggest that at the next board meeting in april (with a limit of 200 EUR). Nevertheless I think if it is possible like i vienna, a free room is highly appriciated as we see here it is worth like a 200 eur donation, thus a big help to fund the association.

[claudio vda]

I can imagine that the associatio meeting room fee will be paid by the assocation. I will suggest that at the next board meeting in april (with a limit of 200 EUR). Nevertheless I think if it is possible like i vienna, a free room is highly appriciated as we see here it is worth like a 200 eur donation, thus a big help to fund the association.

Personally, I think that something like 2,50-3,00 E is very few for a person who did a travel to Florence; on the other hand 200 E for the association are a big expense . It is for that reason that we programmed to divide the expense between the participants.

[rlaurenssen]

Is there coming a list of all participants soon. I'm planning my holidays this afternoon.

Thanks

[claudio vda]

Program of the meeting

Saturday 24th of July
Rendez-vous at 9;00 in piazza del Duomo (46°46'23''N; 11°15'17''E)
In the morning we will visit (only from outside) Cathedral of Santa Maria del Fiore, and Baptistery, then we will visit (also inside) Cappelle Medicee-San Lorenzo (43°46'29''N; 11°15'17'' E) and to Santa Maria Novella (also inside) (43°46'30''N; 11°14'56''E).
We will move to Forte Belvedere (43°45'49''N; 11°15'12''E), a nice panoramic place , where we will have packed launch; in the afternoon we will move down to Palazzo Pitti, Ponte Vecchio, Galleria degli Uffizi and Piazza della Signoria (43°46'10''N; 11°15'21''E)
We will end our visit at the tourist market of Porcellino.
In the evening, we will meet again in front of palazzo del Bargello (43°46'13,50''N; 11°15'28''E), and we will have a typical dinner in the restaurant “Caffè del Bigallo”.

Sunday 25th of July
Train Firenze Santa Maria Novella to Prato Centrale: we have two possibilities.
(1) 9;08 --> 9;27
(2) 10;08--> 10;27
In Prato we will have the General Assembly, in hall at the “ART Hotel Milano”, then we will have launch in this hotel.
In the first afternoon, we will do a short visit of the downtown of Prato (about 1h and 1/2).

EXTRA
In the late afternoon, it is possible to organize a visit of the Santa Croce complex, in Florence

Monday 26th of July
EXTRA: if someone is interested, a post-meeting trip in Pisa (about 1h of train by Florence) may be organized, registration and informations here.

Petty expenses
Social dinner 30 E
Assembly room + Saturday launch + badge 26 E
Monuments in Florence 24 E **
Train Florence-Prato and Prato Florence: 3,60 E
Total 83,60 E**
**prices of the monuments are still indicative, we are trying to have reductions

Important reminders
(1) Saturday launch is not included, please provide by yourself sandwiches
(2) Water is very expensive in Florence (about 5 E/litre) , it is suggested to bring a can

[claudio vda]

Other useful informations: traffic

The whole downtown of Florence is a restrict-access area. Map can be found here

There are several parkings, a list can be found here . It is in Italian but it is quite basic: parcheggio = parking

Here a screenshot of the italian page: in the list, you can find "parcheggio", and then the name, clicking on it you find the location on google map.
Price for day is always 18 E

The restrict-access area is controlled by cameras, but if you are hosted in a hotel or hostel in the downtown you are authorized to enter only two times (arrive and departures): every hotel/hostel have a different agreement with the municipality, so ask to your structure about its agreement.

[riccccc]

Official t-shirt:

http://www.cafepress.com/eurobt

[bzajc]

T-shirt ordered

[pipocadoce]

Can someone buy an postcard and ask to all put a signature and send me? I can pay for this.

[GNUGNU]

Send me your address and I will do it.
Obviously for free

Also: T-shirt ordered

[debemaks]

Also: T-shirt ordered

T-shirt job done as well!!!!

[presidente]

colour is a choise or we have one colour for all

[pipocadoce]

Send me your address and I will do it.
Obviously for free

Also: T-shirt ordered

Grazie PM sent

[maarsy]

price in $

[hadibe]

price in $

That's no big surprise as it is a US-based company. But you can change to EUR-prices.
The delivery conditions might be the only thing to be worried about:

Economy 13-17 business days $7.00
Express 2-3 business days $30.00

It's not much time left until the meeting starts.